Technology should make the department stronger. Not slower. Not more stressed. The total ask is $147,890.
SCFD already pays for a lot of technology. Our job is to help you get more out of it. And to make sure new tools save your team time, not cost them stress.
This budget covers two things. First, the ItforFire scope you already approved through the Service Agreement. Second, two software subscriptions we need to deliver that scope.
It does not cover hardware. It does not cover anything Portola IT quotes you. Those go through Portola's budget.
For our larger projects — Payroll, Asset Tracking, Tech Consistency, Workflow Modernization, and Website Redesign — we work in stages. We assess. We recommend. We design with input from your team. We don't build until the people who will use the tool agree it solves the right problem.
$128,690 for ItforFire services. $19,200 for software subscriptions. Build work proceeds once stakeholders agree on what to build.
Technology should serve the firefighter, not the other way around.
Every dollar in this budget is in service of three things:
SCFD already pays for Microsoft 365, DocuSign, and Datto. We start there. Most problems can be solved with tools the department already owns.
The right tool removes friction from the work. The wrong tool adds it. We design with the people who will use the system, not at them.
Stronger means faster response. Less paperwork. Less stress at shift change. A department that runs smoothly so its people can focus on the call.
That last point matters. Bad technology has a human cost. A clunky workflow at 2 AM, a system that won't sync, a process nobody trained on — these wear people down. We work to prevent that.
We don't propose to build a full system for a fixed price up front. That's how IT projects miss the mark on what people actually need.
For each major project, we work in stages. The first three are funded in this budget. The fourth waits for everyone to agree on the design before it begins.
A system nobody asked for is a system nobody uses. We've all seen it — software that sits unused, workflows that get bypassed, expensive tools that gather dust. The cost isn't just the money. It's the trust that erodes when IT promises something and delivers a burden.
So we build with the people who will use the tool. The Finance Manager is the expert on payroll, not us. The shift supervisors know which paperwork wastes time. The folks in the apparatus bay know what works for them. Our job is to listen, recommend, and design — and then make sure everyone agrees before we touch a line of code.
Mosyle MDM. The Cisco Meraki Systems Manager hits End of Sale on June 3, 2026. We have to migrate. There's nothing to study. We fund the full project.
HIPAA & Cyber Gap Closure. Portola already mapped 24 critical gaps in the IG1 assessment from April 21, 2026. The work is closing them. We fund the full project.
The ten Exhibit A items from the signed Service Agreement. Funding for each:
| Exhibit A Item | FY 26-27 | What's Funded |
|---|---|---|
| 1. Annual Technology Roadmap | $9,000 | Full year, ongoing |
| 2. Payroll System | $12,000 | Listen, recommend, design |
| 3. Asset Tracking System | $11,000 | Listen, recommend, design |
| 4. Mosyle MDM | $16,000 | Full migration (forced by Cisco EOL) |
| 5. Technology Consistency | $6,320 | Audit and recommend |
| 6. Digital Workflow Modernization | $8,500 | Discover and prioritize |
| 7. Public Website Redesign | $10,900 | Discover and design |
| 8. Custom Solution Reserve | $17,400 | For approved engagements |
| 9. Ongoing IT Advisory | $15,250 | Full year, ongoing |
| 10. HIPAA & Cyber Gap Closure | $22,320 | Full execution (gaps already mapped) |
| SECTION 1 SUBTOTAL | $128,690 | ItforFire scope |
Rates blend $125/hr advisory and $75/hr build/SOP work. Each engagement runs under Service Agreement Exhibit A.
For each project that runs in stages, here's what gets funded in this budget and what waits for stakeholder approval.
Mariya runs payroll out of a 64-tab Excel workbook. That's a heavy lift every cycle. The right answer might be a custom app. It might be Paychex or ADP. It might be a better Excel system. We figure that out together with Mariya before we recommend anything.
A real inventory of every IT asset across every station. Build vs. buy — custom app vs. Asset Panda, Snipe-IT, or ServiceNow — gets decided with input from the people who manage assets day to day.
Funded as a full project. Cisco's Meraki Systems Manager hits End of Sale on June 3, 2026. We have to migrate. We start in May 2026 to beat the deadline.
Every station should run the same hardware, software, and configuration. Today they don't. We audit what's there and recommend a standard build. Rolling that standard out happens once stakeholders sign off on it.
Find the paper workflows that waste the most time. Pick the right tool for each one — Power Automate, DocuSign, or custom code. We start with what SCFD already pays for.
A modern, accessible public website. We do discovery and design first. The build, content migration, and launch happen once you approve the design.
Five Exhibit A items aren't phased. Three run all year. Two are full execution work that doesn't need a planning gate.
| Engagement | FY 26-27 | Why no phases |
|---|---|---|
| Annual Technology Roadmap | $9,000 | Continuous engagement. Quarterly refresh. |
| Custom Solution Reserve | $17,400 | Reserve for ad-hoc work. Each engagement against it follows the same stage-gate. |
| Ongoing IT Advisory | $15,250 | Continuous engagement. Monthly calls. Quarterly reports. Vendor management. |
| Mosyle MDM Migration | $16,000 | Forced by Cisco EOL. Execution work, not discovery. |
| HIPAA & Cyber Gap Closure | $22,320 | Gaps already mapped in the IG1 report. Execution work, not discovery. |
Cisco's Meraki Systems Manager hits End of Sale on June 3, 2026. That's three weeks before the new fiscal year starts. We can't wait for budget approval to begin. We start the work in May to beat the deadline. The funding flows through the FY 26-27 budget once approved.
Portola's IG1 assessment from April 21, 2026 put SCFD at 61.2% readiness. That's the High Risk tier for cyber insurance underwriting. Twenty-four controls are flagged P1-High. Ten more are P2-Medium.
The $22,320 line under Exhibit A item 10 funds remediation across four quarters:
MFA on every system that should have it. Disable dormant accounts. Separate admin from daily-use accounts. Highest insurance impact, lowest cost.
Audit logs. Data inventory. Secure disposal. End-user device encryption. Foundation for HIPAA Risk Analysis.
Documented incident handling. Network segmentation with Portola. Service provider inventory.
Operational cadence. By the end we've closed 21 of 24. The rest are in active management. Insurance position improves.
This work is execution, not planning. The gaps are already mapped. We just need to close them in the right order with the right owner per gap.
Two subscriptions we need to deliver the Section 1 scope. The implementation hours sit in Section 1. These are licensing costs only.
| Item | FY 26-27 | Why |
|---|---|---|
| Mosyle Business — Annual MDM | $6,000 | Apple device management. Replaces Meraki Systems Manager. |
| Bitwarden Enterprise | $13,200 | 220 users at $6/user/month. Required for cyber insurance compliance. Replaces shared spreadsheets and browser passwords. |
| SECTION 2 SUBTOTAL | $19,200 | Above-baseline software |
| Section | Subtotal | What it covers |
|---|---|---|
| Section 1 — ItforFire Scope | $128,690 | Per Service Agreement Exhibit A. Listening, recommending, designing for multi-stage projects. Full execution for forced and pre-scoped work. |
| Section 2 — Software | $19,200 | Mosyle plus Bitwarden. Above the 2026-27 baseline. |
| TOTAL | $147,890 | ItforFire-driven items only |
Pricing was checked in April 2026.
Hour estimates. Based on professional judgment and similar engagements. Each project gets a fixed-fee or T&M proposal in writing before work starts. That's per Exhibit A.
Rates. Mix of $125/hr advisory (Sukh Singh) and $75/hr build/SOP work. Weighted toward advisory for planning phases.
Stage-gate. For projects where the solution is undecided — Payroll, Asset Tracking, Tech Consistency, Workflow Modernization, Website Redesign — we fund listening, recommendation, and design. Build work proceeds once stakeholders and end users agree on what to build.
Exceptions. Mosyle MDM and HIPAA Cyber Gap Closure are funded as full projects. Mosyle is forced by a vendor EOL. The cyber gaps are already mapped in the IG1 report.
Above-baseline scope. Per the SCFD form, only above-baseline items are listed. Baseline software like M365 GCC, Active 911, KnowBe4, and Datto is not duplicated here.
Currency and date. All figures USD. Pricing checked April 2026.